Complete Invoicing & Payment Management
Simplify your veterinary clinic's financial operations with intelligent invoicing, flexible payment processing, and powerful reporting tools. Track every transaction, manage outstanding balances, and gain complete visibility into your clinic's financial health.
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Flexible Payment Processing
Accept full or partial payments with ease. Track multiple payment methods, record installment plans, and manage client credits. Each payment is automatically linked to the correct invoice with detailed transaction history and audit trails.
Comprehensive Financial Reports
Generate detailed revenue reports by period, service type, or client. Monitor outstanding receivables, track payment trends, and compare performance across time periods. Make data-driven decisions with real-time financial insights and customizable reporting.
Seamless System Integration
Invoices automatically integrate with inventory, treatments, and payments. When you invoice a service or product, stock levels update instantly, financial records are created automatically, and all data synchronizes across modules for complete accuracy and efficiency.
Professional Financial Management for Your Veterinary Practice
Managing the financial side of a veterinary practice requires accuracy, flexibility, and clear reporting. Veterian's invoicing and payment system is designed specifically for veterinary clinics, handling everything from simple product sales to complex treatment invoicing with partial payments and client credit management.
Create invoices instantly for products, services, and treatments with automatic stock deductions and real-time pricing. The system supports multiple payment methods including cash, credit card, bank transfer, and client credits. Accept partial payments and automatically track outstanding balances, sending payment reminders when needed.
Every transaction is recorded in detail with timestamps, payment methods, and user attribution for complete financial transparency. Generate comprehensive reports showing revenue by period, outstanding receivables, payment collection rates, and comparative analysis across time frames to understand your clinic's financial performance and identify trends.
Professional Invoice Generation & Management
Create detailed invoices for all products and services with automatic calculations, tax application, and discount management. Each invoice includes comprehensive line items showing quantities, unit prices, subtotals, taxes, and final amounts.
The system automatically deducts sold items from inventory the moment an invoice is created, ensuring your stock levels are always accurate. Product pricing is pulled automatically from your product catalog, but you can adjust prices on individual invoices when needed for special circumstances or promotional pricing.
Invoices can be customized with your clinic's branding, logo, and specific terms and conditions. Generate PDF versions for printing or email delivery to clients. Track invoice status from creation through payment, with clear visibility into paid, partially paid, and outstanding invoices. Set up automatic invoice numbering with custom prefixes to maintain organized financial records.
Advanced Payment Processing & Credit Management
Record payments with complete flexibility—accept full payments, partial installments, or overpayments that create client credits. Each payment is recorded with the date, amount, payment method, and associated invoice, creating a complete financial audit trail.
The client credit system allows you to record advance payments even when no invoice exists. When a client pays in advance, create a credit balance on their account. Future invoices can be automatically paid from this credit, streamlining the checkout process and improving client convenience.
Support multiple payment methods simultaneously on a single transaction. If a client wants to pay part in cash and part by credit card, the system handles split payments effortlessly. Track payment collection rates, identify clients with overdue balances, and send automated payment reminder notifications to improve cash flow management.
Powerful Financial Reporting & Analytics
Access comprehensive financial reports that give you complete visibility into your clinic's revenue, receivables, and payment patterns. Generate income reports by day, week, month, quarter, or custom date ranges, with automatic calculations of totals, averages, and growth rates.
Track outstanding receivables (accounts receivable) with aging reports that show which clients have overdue invoices and for how long. Monitor payment collection efficiency and identify clients who may need payment plan arrangements or follow-up communications.
Compare financial performance across different time periods to identify seasonal trends, growth patterns, and areas for improvement. Analyze revenue by service category to understand which treatments and products generate the most income. Export reports to CSV or PDF for accounting software integration or financial planning purposes. All financial data can be filtered by date range, client, service type, or payment method for detailed analysis.
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